Business process automation has become a strategic enabler of business agility for present-day organizations. It is quickly becoming an essential tool to have in the CIO’s kitty bag. Automation helps organizations dealing with various interrelated processes to unify and streamline their day to day work. Right automation tools can help businesses significantly decrease operational costs and increase employee productivity. In this blog, we will discuss the benefits and other essentials of SharePoint business process automation. Let’s begin.
Signs that you need automation
- Employees are spending a lot of time in executing repetitive tasks.
- Lack of a streamlined approach is leading to employee frustrations
- Human errors are leading to disruption of business processes or downtime.
- Risks of compliance breaches due to a lack of visibility into business processes and data.
Benefits of SharePoint Business Automation
SharePoint is the first platform that comes to mind when thinking about enterprise content or document management, among other things. For organizations using SharePoint as their sole document and content management hub, it is essential to keep their data well organized and ready for use. This can be achieved through process automation. Some of the major benefits of automation on SharePoint are:
#1: Increased Productivity
The automation of SharePoint business processes reduces the time needed to complete any task. This can enhance productivity rates for routine tasks, with the side benefits of freeing up employees’ time. Employees can use this saved time to concentrate on other complex and revenue-generating activities.
#2: Time and Cost Reduction
Manual tasks, essentially need to be performed one at a time and at a much slower pace than the automated tasks, leading to extra costs. Automation allows organizations to accomplish the tasks utilizing few resources and at a much lesser time.
#3: Streamlined Communication
When employees try to pass on information through emails or conversations, there is a high probability of certain relevant details getting lost in translation. An automated system serves as a centralized platform for employees to access and find the information required for the successful completion of their tasks. Updates and documentation are recorded and managed so that all the information remains current. Controls remain in place to prevent overlaying of information and for role-specific access.
#4: Improved Quality
Process automation ensures that all the actions are performed identically, leaving no room for error. Each task needs to be performed in a certain manner, without any deviations. This results in a better quality of work and removes the chances of manual errors.
#5: Better Visibility
Automation systems, such as dashboards, allow employees to view and monitor where things are standing at any given moment. This helps them manage deadlines efficiently and tweaking plans accordingly.
#6: Metric Visibility
Modern businesses need to constantly monitor, evaluate and monitor their business strategies if they are to gain a competitive advantage in the industry. All of these are dependent on timely access to accurate business-critical data. The automated business reports can provide the key insights required by an organization to stay ahead of their competition.
#7: Better Governance & More Reliability
Consistency is the benchmark of automated business processes, allowing organizations to offer reliable processes to customers and maintain a competitive advantage in the market. The reliability of automated processes ensures that SharePoint governance issues are executed 100% of the time and in accordance with the compliance regulations.
Automate your business process with QuickApps
QuickApps with its set of powerful web apps and pre-built templates allows SharePoint users to automate various tasks by developing apps they need. The SharePoint power users can leverage QuickApps to:
- Create insightful Dashboards & Charts
- Automate business reports
- Data Consolidation and Aggregation
- Create Dynamic Navigation and Dynamic Forms
Associate Director – Product Development
Amit Gupta plays a key role in incubating and establishing best SharePoint practices at AgreeYa. He is closely associated with the Product Development and Delivery team and works to find new solutions based on Microsoft technology and optimize performance and responsiveness for our clients. He can be reached at firstname.lastname@example.org