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How to overcome the Adoption Challenges with Modern SharePoint?

How to overcome the Adoption Challenges with Modern SharePoint?

How to overcome the Adoption Challenges with Modern SharePoint?

Recently, Microsoft released the “Modern” page experience for team sites in SharePoint online (Office 365). The modern experience is more compelling, user-friendly, flexible, and mobile-friendly. It provides a better way to utilize the platform for collaborations and other purposes. Modern SharePoint is also specifically designed to work seamlessly on mobile devices and address some of the nagging usability issues faced by users. With the release of Modern SharePoint, Microsoft has revamped many effective services and sprinkled some new feature enhancements that lead to better user experience and engagements.

Classic vs Modern SharePoint

Classic SharePoint: It was introduced in late 2002, and since then businesses have asked designers to change it so that it no longer looks like SharePoint – defeating the purpose of its design altogether.
Modern SharePoint: The sites are more compelling and easier to use and access.

Classic SharePoint: It would shrink the page to fit into the limited screen space of mobile devices, as a result, the view was too small to read clearly.
Modern SharePoint: Created with mobile devices in mind, the view saves users from the hassles of having to zoom in and out to read anything.

Classic SharePoint: It is based on site collections and consists of small hierarchies that are inflexible and pose challenges when organizations grow.
Modern SharePoint: Uses “hubs” where the sites are loosely connected, keeping your SharePoint flexible.

Classic SharePoint: It does not support the new features and enhancements that Microsoft introduces.
Modern SharePoint: Allows easy access to the new features such as site classification and labels, web parts and news feeds that can distribute across the hub and mobile app.

Classic SharePoint: Use of App Model for creating customizations.
Modern SharePoint: The SharePoint Framework (SPFx) is used to render custom web parts.

Adoption challenges for Modern SharePoint

However, with all these highlights over the Classic version, implementation of Modern SharePoint would still bring with it some adoption challenges. These include:

  • Venturing into a new territory can be scary for the end-users. Sometimes it is easy to carry on with the existing system rather than opt for a new one (even if it is better).
  • While the Modern experience has tried to solve the user-friendliness issues with SharePoint, but utilizing these features still requires a high level of technical expertise.
  • Though the Modern SharePoint comes with a new set of web parts, most of them are not matured yet. As a result, customizing SharePoint to meet the role-specific requirements continues to be a costly, time consuming, and tedious affair.

How to solve these challenges?

To overcome these roadblocks, organizations need to adopt a no-code solution that allows you to customize SharePoint quickly, cost-efficiently and with least efforts. QuickApps, a set of SharePoint web app and pre-built templates, could help drive the adoption process by providing a powerful set of options and reducing the time, cost and resource investments of customization. QuickApps supports the Modern SharePoint to offer better usability and enhanced features.

Customize SharePoint with QuickApps

By adopting QuickApps, organizations can not only minimize the cost and effort associated with developing business applications but also overcome the challenges involved in supporting, maintaining and upgrading them. Thus, QuickApps ensures long-term impact and high ROI. Other benefits of QuickApps includes:

Migrating to the Modern SharePoint will enhance the user experience, and a tool such as QuickApps can help organizations overcome the adoption challenges involved in the process.

Amit Gupta
Amit Gupta
Senior Product Development Manager and Practice Lead – SharePoint Delivery Microsoft. Amit Gupta plays a key role in incubating and establishing best SharePoint practices at AgreeYa. He is closely associated with the Product Development and Delivery team and works to find new solutions based on Microsoft technology and optimize performance and responsiveness for our clients. He can be reached at amit.g@agreeya.com