Technology is growing exponentially, shrinking the boundaries and connecting people in a never-before way. While personal life is infused with technology, people want to be just as smart at work, as in personal lives. This means, tremendous expectations pinned to the IT, making them the most critical function of any organization today. IT is clearly under a lot of pressure, of delivering effective results in shortest possible span. To meet this, they need to transform the way they operate.
IT has the latent power to offer new way of sharing information, communications, and empowering the non-IT with the ability to build their own, quick solutions. They can realise this power by expanding their latent potential through SharePoint adoption at workplace. But unfortunately, experts avoid using SharePoint, for reasons set-deep in challenges related to SharePoint, such as:– such as SharePoint complexities, incomplete knowledge, unbaked ideas behind its implementation, unclear implementation purposes, company work culture, and ego clashes.
The key to successful lies in its adoption, going through the grind of learning, evolving, and bridging the gap between technology and its implementation. But the fact is that SharePoint can bring a smooth flow to work with appropriate adoption method. These techniques will improve SharePoint implementation and propagate a wider adoption among your co-workers drastically, by addressing their concerns:
Identify the Key Driver
SharePoint adoption can solve a lot of organizational challenges. But what will be your key driver for its implementation? Define your goal behind its implementation so that your employees can help you take right steps towards its adoption.
Identify, whether you want to breakdown the organizational silos, improve your asset management, or probably meet the compliance requirements in an unprecedented way. Propagating SharePoint adoption in good spirit can work to the best effect. Convey a clear understanding of the value that SharePoint adoption can bring to work. This is also a chance to align your organizational priorities with the business. It will inspire your employees to strengthen your idea, shaping it up well.
Bringing a functional transformation to an organization is difficult, as people tend to resist the change. Ironically, it is difficult and yet critical to have people accept the idea right at the onset to make this initiative successful. SharePoint adoption is the most critical part in its implementation, more because people are scared of it.
However, to achieve this, engage the leadership to set example for you and encourage the employees. Get the mid management support to make this execution successful, as otherwise it can be a big failure, with barely anyone showing interest in the idea. SO take the support of leadership and executives to propagate its adoption. Engage the leadership to set example for you and encourage the employees, by demonstrating the transformation that it can bring.
Moreover, facilitate this change through ideas like: SharePoint reduces burden on the resources, by mitigating dependencies, delays, and inefficiencies. Let them know how rolling out SharePoint will change their efficiency level and there will be a drastic improvement in its adoption level.
Begin with Training:
Training is pivotal to a successful SharePoint implementation, which will make or break a user’s courage to use it. As an organization, if you have invested in SharePoint, invest in training too if you want to bring SharePoint usage to the table. Training here means a quick introduction to the functionalities and a big picture of the overview. Align the users with their work scenarios by training them as for how and what to do.
Implement in Phases:
Implementation of the whole SharePoint in one go can lead to failures, emerging from unforeseen circumstances. Best the idea is to build a plan and implement it in phases. When implementation is done phases, it gives a better plan for the next stage, bringing along greater chances of winning profits.
Break the whole plan into small projects/sites as you take up this journey. Besides, users are often resistant to change, and a phase implementation will empower you with a better-prepared workforce, and you can roll out the plan gradually.
Find an Owner For the Project:
While there are several working on a project, it needs a project owner to keep the acts together. While a project owner will decide the scheduling of the project tasks, he/she will remind the users that it demands patience, so don’t push it, just take time to adapt these changes.
Besides, with a project owner, it is easier to take a break after the first phase of implementation and look back in retrospection. It is an effective way to pick the problems and work through a solution for the second phase.
Tap the Hidden Potentials of SharePoint
While SharePoint has immense possibilities to offer, it is true that SharePoint is complicated which leaves its potentials untapped. 40% people have already given up on it as their implementations aren’t successful. Besides, 66% agree that it is too complicated and too demanding to get through SharePoint implementations.
But if your project demands lightning speed, customize SharePoint a cinch by using SharePoint customization software. For instance, QuickApps is AgreeYa’s SharePoint customization software that enables a user to develop an application at 80% faster speed with its smart technology. It removes the need for a user to be a SharePoint expert, as it eliminates the process of coding from application development. It brings SharePoint out of the box, tapping its hidden potentials.
Adopt these ways to change the way your users look at SharePoint development. Make it healthier, happier, and a promising way of building applications for your organization.
Sanjit Debroy, General Manager at AgreeYa Solutions — holds hard core knowledge of technology developments, industry trends and market dynamics. He is the man behind areas such as Technology consulting, Knowledge Management, Design Thinking, Services Delivery and Corporate Strategy at AgreeYa. A decade old professional he is – collaborations, key decision making and business interventions fall into his kitty. To reach him out – firstname.lastname@example.org